Remove Outlook Duplicates and increase the efficiency of MS Outlook
View PDF | Print View
by: addishenry
Total views: 13
Word Count: 633
Date: Mon, 24 Oct 2011 Time: 7:46 AM
2GB limitation makes it mandatory for the Outlook users to well manage the PST (Personal Storage Table) and OST (Outlook Storage Table) files – as oversized file size can make MS Outlook Corrupt. The threat from 2 GB limitation aggravates when a user import items into MS Outlook and duplicate files are created. These duplicated files can hamper the performance of MS Outlook. Here is an easy method to delete duplicated imported items from MS Outlook 2002, MS Outlook 2003, and MS Outlook 2007 when duplication detector is turned off:
This is a disturbing fact that MS Outlook has not offered any solution for deleting the duplicated file. Besides searching and verifying the duplicate files a user can try this method to remove duplicate emails from MS Outlook 2002, MS Outlook 2003, and MS Outlook 2007:
1. Scroll to Current View option in the View menu option available in MS Outlook 2007 and MS Outlook 2002.
2. Click the Current View option in the View menu
3. Switch from the folder view to table type view.
Note: In MS Outlook 2003 the user would be having a different command.
1. Click Arrange By in the View menu.
2. Go to the Current View and then switch to Table Type View from Folder View.
Following details can be viewed from there:
View Field
Calendar: Active Appointments
Contacts: Phone List
Inbox: Message List
Journal: Entry List
Notes: Notes List
1. Right-click the heading and select Field Chooser.
2. Go to the top of the Field Chooser options and select All <item name> fields.
3. Move the Modified field to table.
Note: Check if the duplicate items have a different date from original items or not. If it is a different date then click Modified heading for sorting the items with this field.
1. Select the items that needs to be deleted from the folders (Here use the Shift Key for selecting the headers).
2. Remove all the selected items with delete option.
For removing the duplicated files from MS Outlook 2010:
1. Highlight the folders from where the duplicates need to be deleted.
2. Select the View tab in Ribbon, click the Change View for changing the Folder View to a Table Type View.
3. By right clicking the column heading and select Field Chooser.
4. Go to the Field Chooser option and select the All <item name> field.
5. Move the Modified field to table heading.
Note: Check if the duplicate items have a different date from original items or not. If it is a different date then click Modified heading for sorting the items with this field.
1. Select the items that needs to be deleted from the folders (Here use the Shift Key for selecting the headers).
2. Remove all the selected items with delete option.
This process would remove the imported items from MS Outlook but it is a very difficult and rigid method. For deleting all the duplicated PST files use Kernel’s Remove Outlook Duplicate Emails Tool. This tool allows the deletion of duplicate files in many modes.
About the Author
The author is a Senior System Administrator with a decade of experience in Network Management. The author has suggested ways to remove Outlook Duplicates or Outlook Duplicate Emails.
